What is an Enterprise Electronic Archive?

Enterprise electronic archives (EIAs) are digital archives that store the documents for companies in a central place. It combines all of the company’s information into one location and can help reduce costs and boost productivity. It also allows employees to quickly find the information they require and expedite work processes.

Traditionally, businesses use stacks of paper to store its documents however, this isn’t just costly but also doesn’t work for the environment. Paper files are not as secure and safe this article as digital ones. Thankfully, the advent of cloud storage and EIA has helped solve many issues with respect to compliance and document storage.

A well-designed EIA will help businesses comply with the rules and regulations imposed upon them by a variety of data regulations pertaining to digital files, communications and Personal Identifiable Information. It also helps limit the possibility of lawsuits from vendors, suppliers and clients, as well as other businesses and more.

In addition, a quality EIA software solution should provide a variety of deployment options that are suited to the requirements of the business. Large companies may opt for the on-premise option, whereas small and medium-sized businesses might opt for a solution that is hosted. This can be scaled to accommodate the growth of the business. It should also offer the flexibility to control access for various types of users, including regular employees, legal and compliance teams and IT personnel. It can also offer the capability to create and personalize user roles, along with the permissions that go with those roles.